The Frosmo Ltd. headquarters is located at:
Kaivokatu 8 Panimokatu 2 A, 5th third floor
FIN-00100 00580 Helsinki
The premises cannot can only be accessed without with an electronic badge. The badges given to employees are listed and controlled.
Frosmo cooperates with the following GDPR-compliant platform hosting partners for back-end server hosting:
- Hetzner Online AG for European customers
- Amazon Elastic Compute Cloud (EC2) for Web Services (AWS) for customers outside Europe
Customer data is backed up from production servers to a specific backup server hosted by Hetzner. For more information about the backups and server logs, see Data privacy description.
On operating system level, servers and firewall settings are managed by Frosmo. Security updates are deployed constantly to keep all servers up to date with the latest security updates for data and access rights. The updates are deployed under the supervision of the Frosmo Chief Technology Officer (CTO).
The agreement with the hosting partners does not include access to operations related to Frosmo customer data. Frosmo personnel is solely responsible of for managing all data collected by the Frosmo platformPlatform.
The Frosmo operational tools can only be accessed over an HTTP Secure (HTTPS) connection. Access to the tools is always protected with credentials. The core operations personnel may use superuser access to manage services. Credentials for the superuser access level Superuser credentials can only be created during system installation and cannot be created using normal operations tools. Credentials generated using the normal operations tools are always for a lower access level and can be shared with customer representatives. Customers can only generate and manage credentials of the same level for other users in their own organization.
Customer data is always stored is such a way that the data of one customer cannot be mixed with the data of another customer.
The Frosmo System Administrator is responsible for all system updates. All modifications to Frosmo products in the production environment are controlled by the CTO. All software modifications can be tracked in change logs and the version control system.
Team members working for a specific customer can be disclosed to the customer on request. A team rarely works with multiple customers in the same market sector. Customers can request a background check on Frosmo employees. In addition, comprehensive audits can be carried out either by the customer or by a third party on request.
The workstations used by operation teams are always password-protected. Frosmo follows password encryption best practices. Antivirus and malware protection software is used. Files are not stored on local workstations but on secure network drives, and documents are mainly stored in protected cloud-based services, such as Google Drive and Atlassian Confluence. The network server provides snapshots of the data for the most common backup and recovery needs within the normal workflow. These snapshots are also replicated to secondary servers to provide recovery in case the primary server fails.
- Cloud computing. Frosmo uses Amazon Web Services (AWS), Atlassian Confluence, and G Suite Google Workspace, each a trusted cloud computing platform, for storing and/or serving data.
- Data replication. To ensure the availability of data, Frosmo replicates operational data to backup servers in multiple physical locations.
Access to the Frosmo services administration can be limited based on the IP address so that accessing the Frosmo Control Panel (the user interface you use to access the Frosmo Platform features) is only allowed from the Frosmo premises and from specific IP addresses defined by the customer.
Frosmo is committed to protecting the security of the visitors' personal data and has a variety of security technologies and procedures in place to prevent unauthorized access, use, or disclosure of data.
By default, the Frosmo Platform collects and processes only anonymous and pseudonymous information about visitors and their behavior on a website. The purpose and lawfulness of data processing is invariably determined by the customer and documented in the subscription agreement between Frosmo and the customer, and in the Frosmo General Terms of Service.
Customer data is always stored in such a way that the data of one customer cannot be mixed with the data of another customer. All software modifications can be tracked in change logs and a version control system (GitLab).
For more information about how Frosmo handles data privacy, see Data privacy description.